How to Write A Bank Statement Request Letter

Writing a Bank Statement Request Letter is easy. However, you should follow some standard rules while writing such a letter. In this article, I shall thoroughly discuss the procedure and share some Sample Application Letters for Bank Statements.

Feel free to download our templates. I am sure it will help you customize your letter according to your needs.

So, please read it carefully.

The aim of writing an application for a bank statement is to request your bank manager for a bank statement. You may mention a specific requirement. I remember while applying for my VISA; I had to furnish a signed statement for the last three months. Your requirements may be different, and you may not need to mention the reason.

Table of Content

What is a Bank Statement?

A bank statement shows the detailed transaction activity of a bank account. Every bank usually issues monthly bank statements to all of its account holders. This usually comes to your registered email address.

Whether a hard or a soft copy of a bank statement helps the account holder to review his/her transaction history, raise an issue against any spurious transaction.

Additionally, it provides the details of initial balance, final balance, transaction details including dates and types, payee account code, and other valuable information.

Even a few years ago, bank statements were paper massages. However, after the introduction of computers and the core banking system, anyone can nowadays download these statements electronically. Moreover, statements can be downloaded for any defined period.

How to Write a Bank Statement Request Letter?

“Application Letter for Bank Statement” is a kind of business letter, and you should follow some rules while writing it. Below, I am mentioning some important points for your convenience.

Concise and Clear: Your letter should be straightforward and to the point. Don’t use ornamental words. This will unnecessarily complicate the message. Bank managers are usually busy people and may not afford the time to read a two-page long letter.

Subject Heading: Use a subject heading like “Application for a bank statement”. This will really help the authority to understand the importance of your letter.

Your Identity: Mention your identity and bank account details. A bank account number is a unique identity of your account. If you are visiting your home branch, there is no need to include bank branch details. In this case, you can mention your bank account number only. However, you should mention the IFS code while applying at some other branches.

Addressee: It is customary to address the letter to your bank’s branch manager.

Fees: Indian banks rarely charge for providing this service. However, it may vary from country to country. You can consult your branch or customer care executive for details.

Sometimes you may need to clarify why you want a printed copy of a bank statement. But I believe that is optional. As a customer, you have the full right of asking for any services related to your bank account.

How to Download Bank Statements without Visiting the Bank?

Sometimes having access to banking apps or online banking services could be a time saver. Open your app and download the statements. This is so easy. If you don’t have any special requirements, you can give it a try before approaching your bank.

Below, I am showing how you can download your bank statement with your banking app. For this tutorial, I am using the State Bank of India’s YONO Lite app. I use it regularly, and the app is very intuitively designed. You can use your official banking app for this purpose, and the overall procedure should be very similar.

Step 1: Log on to your YONO Lite app by SBI. Your Welcome Screen should look like this.

Step 2: Select the “My Accounts” option placed on the Right Topmost corner.

Step 3: Your screen should look like this. Now select the “View or Download Statement” option.

Step 4: Select your account and transaction period option. Now, click on the “Download” button.

SBI bank statement in app

Your Account statement should look like this. As you can see, the details of the transactions are colored in Red for Debit transactions, and Green for Credit transactions. You can also download this statement as a pdf file and print if required.

Apart from using the app, you can also visit the bank’s official internet banking website for downloading the monthly account statement. Alternatively, you can authorize someone to perform the task on behalf of you.

Sample 1: Request Letter for Bank Statement

The Branch Manager
State Bank of India
Buxar Main Branch


Subject: Request for bank statements for January 2020 to April 2020

Dear Sir

I, Mr. Sumit Awasthi, a savings account holder in your bank would like to request you to provide me with my bank account statements from January 2020 to April 2020.

I will be grateful if you kindly process my request at the earliest possible.

Thanking you,
Sumit Awasthi
Account Number: 987654321

I have prepared an editable bank statement request letter for your convenience. Feel free to download and customize it according to your needs.

Download This Letter

HDFC Bank Statement Request Letter Format

HDFC bank is India’s one of the most premier private banks. If you need a bank statement request letter format for HDFC bank, you can download it by clicking the link below. We are not endorsed by HDFC bank and is providing the letter as found on bank’s website.

Download HDFC bank statement request letter format.

FAQs Related To Bank Statement Request Letter

How do I request a bank statement by mail?

You can request a bank statement by writing an email to the bank manager. The subject line should clearly mention the intent of your letter. Also, specify the duration for which you need the bank statement.

Can I request old bank statements?

Yes, you can request old bank statements from the bank. However, depending on the situation, you may need to consult bank officials regarding the issue.

Can I get bank statements from 10 years ago in India?

Yes, you can get a bank statement from 10 years ago in India. But remember that the situation is dependent on the availability of such statements. Consult your bank officials for details.

How far back can I request bank statements?

Receiving bank statements as old as 3 years is difficult. Your bank website or mobile app can provide you with such statements quickly. Please visit your local branch if you need an older report.